Registration policy – virtual event

Registration terms and conditions

6th IAHR Europe Congress (“Congress”) is jointly organized by Institute of Geophysics PAS, Polish Academy of Science, Warsaw University of Life Sciences SGGW and Nobell Congressing Ltd., collectively called Congress Organizer. Abstract submissions and registration are handled through Nobell Congressing Ltd. – Congress Secretariat.
 

Cancellation & refund policy

If you can no longer attend the Congress, you can cancel your registration and receive a full refund, less 20 EUR administration fee, up to December 23rd, 2020. Cancellations of congress delegate registrations must be communicated to Congress Organizer – IAHR 2020 Secretariat, in writing by e-mail to contact@iahr2020.pl  After December 23rd, 2020 no refunds will be made for cancellations or for no shows. However, substitutions are permitted at no charge. You may submit your substitution request via email contact@iahr2020.pl up to January 15th, 2021. Shared registrations are not permitted. All refunds will be processed after the event. Any refunds to credit card payments may only be credited back to the original credit card.

Virtual event nee registration fees

Registration typeNon-IAHR members StudentsIAHR members
Registration fee €80 €60 €60

Registration fee includes:

  • Participation in all live sessions
  • Uploading of an oral or poster presentation
  • Abstract published in the electronic book of abstracts and uploaded in the virtual congress website
  • VAT tax

The prices indicated are per person and are only applicable if both the registration form and the payment are received before the deadlines mentioned below.

Promotions and discounts

IAHR Members and students are eligible to discounted registration fees. To proof your student status, a copy of your student ID MUST BE SENT UPON REGISTRATION. Failure to produce proof of a student status will result in a charge of the regular participant registration fee. To proof your IAHR Member status the IAHR membership number shall be provide in the registration form.

Confirmation

Upon completion of your online registration and after the registration fee is credited to the bank account, you will be sent a confirmation by email. The confirmation is sent to the e-mail address provided on the registration form and will show if we have received your payment and will include an invoice.

Payment

Payment must accompany the registration form. Registrations received without payment will not be processed nor confirmed. All prices are in EUR. All payments must be made in EUR; no other currency will be accepted.

Accepted methods of payment:

  1. Payment by credit card (for all registration categories). The online registration platform is a secured site. VISA, and Eurocard/MasterCard are the only credit cards accepted. Please enter all relevant information on the registration form. It is also mandatory that the credit cardholder’s name is clearly mentioned if it differs from the registrant’s name. After the positive credit card authorisation, you will be sent a confirmation of your registration within 24 hours working days after the credit card payment is positively finalized.
  2. Bank transfer (for all registration categories) – to the account number given in the pre-registration confirmation.

Payment due date: December 23rd, 2020

If the payment won’t be paid within the dates specified in the table above, the unpaid pre-registration will be automatically cancelled.

Only after the registration fee is credited to the bank account, you will be sent a confirmation of your registration by email.

Invoices

Only a digital version of invoices will be sent to participants upon completion of the online registration and after the registration fee is paid. The invoice will be issued using the billing details provided on the registration form so please make sure you have provided us with the correct information (company name, address and VAT/tax identification number if applicable).

Photographs and videos

Congress Organizer reserves the right to photograph and videotape all Congress participants and to use such photographs and videos in any internal and external communication referring to the Congress, including, but not limited to, its websites and mobile application and social media pages. By registering to the 6th IAHR Europe Congress you hereby consent Congress Organizer to such uses. The Congress is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, news organizations and other companies from photographing or video or audio-taping some Congress activities.