Registration policy

Registration terms and conditions

6th IAHR Europe Congress (“Congress”) is jointly organized by Institute of Geophysics PAS, Polish Academy of Science, Warsaw University of Life Sciences SGGW and Nobell Congressing Ltd., collectively called Congress Organizer. Abstract submissions and registration are handled through Nobell Congressing Ltd. – Congress Secretariat.
 

Cancellation & refund policy

Congress Organizer is aware that your calendar is continuously changing, and our aim is to support you with a flexible approach when it comes to 6th IAHR Europe Congress registration cancellation. If you can no longer attend the Congress, you can cancel your registration and receive a full refund, less 50 EUR administration fee, up to November 15th 2020. Cancellations of congress delegate registrations must be communicated to Congress Organizer – IAHR 2020 Secretariat, in writing by e-mail to contact@iahr2020.pl  After November 15th 2020, no refunds will be made for cancellations or for no shows. However, substitutions are permitted at no charge. You may submit your substitution request via email contact@iahr2020.pl up to January 31st 2020. Shared registrations are not permitted. All refunds will be processed after the event. Any refunds to credit card payments may only be credited back to the original credit card.

Fees

Participants Early bird registration fee until November 15th, 2020 Regular registration fee from November 16th, 2020 to January 15th, 2021Late registration fee from January 16th 2021 to January 31st, 2021
non-IAHR members* €340 €440 €540
students non-IAHR members* €240 €340 €440
IAHR members* €290 €390 €490
students IAHR members* €190 €290 €390
One day registration fee** €190 €190 €190
Accompanying person*** €130 €130 €130
Gala dinner for registered regular participant €10 €10 €10
Gala dinner for an accompanying person €75 €75 €75

*  Participants’ registration fee includes:

  • admission to all scientific sessions
  • lunches and coffee breaks
  • name badge and all conference materials
  • welcome reception
  • VAT tax

**  One day registration fee includes:

  • admission to all scientific sessions on a chosen day
  • lunches and coffee breaks during the chosen day
  • name badge and all conference materials
  • VAT tax

***  Accompanying person registration fee includes:

  • lunches and coffee breaks
  • name badge
  • welcome reception
  • VAT tax

Travel and accommodation costs are not covered by the registration fee.

Registration fees are based on the date when the registration form and payment are received. The prices indicated are per person and are only applicable if both the registration form and the payment are received before the deadlines mentioned above; otherwise the higher registration fee will be applied.

Promotions and discounts

Only students are eligible to discounted registration fees. To proof your student status, a copy of your student ID MUST BE SENT UPON REGISTRATION. Failure to produce proof of a student status will result in a charge of the regular participant registration fee.

Confirmation

Upon completion of your online registration and after the registration fee is credited to the bank account, you will be sent a confirmation by email. The confirmation is sent to the e-mail address provided on the registration form and will show if we have received your payment and will include an invoice.

Payment

Payment must accompany the registration form. Registrations received without payment will not be processed nor confirmed. All prices are in EUR. All payments must be made in EUR;  no other currency will be accepted.

Accepted methods of payment:

  1. Payment by credit card (for all registration categories). The online registration platform is a secured site. VISA, and Eurocard/MasterCard are the only credit cards accepted. Please enter all relevant information on the registration form. It is also mandatory that the credit cardholder’s name is clearly mentioned if it differs from the registrant’s name. After the positive credit card authorisation, you will be sent a confirmation of your registration within 24 hours working days after the credit card payment is positively finalized.
  2. Bank transfer (for all registration categories) – to the account number given in the pre-registration confirmation.

Payment due date

Early registration fee November 15th, 2020
Regular registration fee January 15th, 2021
Late registration fee January 31st, 2021

If the payment won’t be paid within the dates specified in the table above, the registration type will be automatically changed to the relevant to the current date.

Only after the registration fee is credited to the bank account, you will be sent a confirmation of your registration by email.

Invoices

Only a digital version of invoices will be sent to participants upon completion of the online registration and after the registration fee is paid. The invoice will be issued using the billing details provided on the registration form so please make sure you have provided us with the correct information (company name, address and VAT/tax identification number if applicable).

Photographs and videos

Congress Organizer reserves the right to photograph and videotape all Congress participants and to use such photographs and videos in any internal and external communication referring to the Congress, including, but not limited to, its websites and mobile application and social media pages. By registering to the 6th IAHR Europe Congress you hereby consent Congress Organizer to such uses. The Congress is held in a public space, therefore we do not prohibit participants, exhibitors, sponsors, news organizations and other companies from photographing or video or audio-taping some Congress activities.

Skip to content